1. The Exhibitor agrees to occupy exhibit space as assigned, and to be open and staffed during all show hours. In the event the Exhibitor shall not occupy his/her space, then in such event the Promoter of the Christmas Bazaar is expressly authorized to occupy said space in such manner as it may deem best for the interest of the show. It is required that you sell a tangible product. Booths rented for the purposes of building a mailing list are not allowed and will be asked to leave during the show. There will be no rebates or allowance whatsoever to the Exhibitor. Management reserves the right to approve the contents and character of all exhibits and reserves the right to prohibit or expel any exhibit or exhibitor which in its judgment is out of keeping with the character of the show. This includes signs and the placement of signs, t-shirts, videos, books, etc.

2. All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed. The Fire Marshall requests that no electric lighting may be used on live trees. Please use them only on artificial greenery. No hay, straw or any other flammable props are allowed. It is required that exhibitors must stay within the 10’ depth of their booth. No chairs, or merchandise is allowed in the aisles. Non-compliance after notification by our staff will result in the immediate expulsion of said exhibitor, with no refund.

3. Regarding food at the Christmas Bazaar: We are complying with the Expo center rules that no food can be sold that can be eaten on the premises. The concessionaire has the exclusive right to sell food to be eaten the building. There is a $3.00 minimum per item sold. Not included in this are ingredients for cooking; honey, jams & jellies and other foods that couldn’t be eaten on the grounds. All food must come from a certified/licensed kitchen. Food vendors shall provide a license or a copy of a license upon request.

4. Cancellation: If you cancel prior to November 1^st, you are entitled to a full refund (or the return of your postdated check). If you cancel on or after November 1st, there will not be a refund.

5. All business and displays must be within your designated space. No soliciting in the aisles, entrance or parking lot is allowed. Costumed personnel must stay inside the respective space, as do personnel handing out flyers or information.

6. Any noise making devises used for music, videos, microphones, etc., must be at such a volume level as not to disturb the other exhibitors. It should be only heard from within your space rented. Show management reserves the right to eliminate overbearing amplification. If there have been two warnings from management, the third offense will cause the offending noise to be removed from the booth.

7. HOLD HARMLESS: This request to reserve vendors space constitutes an express contractual agreement between myself and Palmer/Wirfs & Associates, Inc. and it is understood and agreed that by signing this agreement I fully and finally release and hold harmless both Palmer/Wirfs & Associates, its agents, and employees, the Landlord of the venue, and its agents and employees from any and all liability for all claims of every nature and kind whatsoever, including death, personal injury, loss, theft, or damages to personal property, whether or not caused by Palmer/Wirfs & Associates or Landlord’s own negligence or the negligence of their agents and employees. Exhibitor is responsible for obtaining its own insurance coverage to insure against theft, fire, smoke, flood, or any other loss or casualty.

8. Each exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in exhibitors’ booths or displays. No exhibitor will be permitted to play, broadcast or have performed any music or use any other copyrighted material, such as photographs, or other artistic works without first presenting to America’s Largest Christmas Bazaar proof satisfactory that the exhibitor has, or does not need, a license to use such music or copyrighted material. A.L.C.B. reserves the right to remove from the show all or any part of any booth or display which incorporates music, photographs or other copyrighted material for which the exhibitor fails to provide proof that the exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify and hold A.L.C.B., their agents and employees, harmless from all loss, cost, claims, causes of action, suits, damages, liability expenses and costs including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents or employees of any patent, copyright or trade secret rights or privileges.

9. Crafters 5% discount on basic booth rent applies to individuals who are totally reliant on themselves to produce their product, and have at least 90% handcrafted merchandise to sell in their booth. This means that you have no persons employed to produce your craft. Discount does not apply to the extra decorating, only the booth fees. This policy will be verified at the show.

10. Assembled booth not to exceed 8 feet in height at the back. Side walls no higher than 8’ for the first 6’ from the back of the booth, and not over 3’ high the last 4’ forward to the front of the space. Booths may be ordered modified if not in compliance. We will grandfather in exhibitors who have been side by side for many previous years with the same exhibitor and that exhibitor agrees to having a high sided neighbor.

11. Cancellation or rescheduling of show – In the event of cancellation or interruption of the event due to fire, strikes, government regulations, war, act of God, or any other cause that makes it impossible to conduct the show, your contract will terminate and the exhibitor will waive any claim for damages.

12. Subletting or donation of space partially, or in its entirety is not permissible without the written consent of the show management.